Similarly to changing homes, moving your office to a new location is certainly a task that comes with its own challenges and requires extensive planning. There is a variety of things that you need consider before making the move. It’s a huge project that mustn’t leave any base uncovered. As a result, it can be a big change for your business, no matter what its size is. It could provide you with more space to grow, create, and gain better control over your environment and brand. It’s rewarding, but first, you need to go through with the moving part properly.
Make a plan
Making a plan is the first essential step that you need to take. Be smart about how you use spreadsheets, documents, and office moving checklists. What you need to do is input all the things that need to be done, big and small, so that they aren’t forgotten. This includes the necessary steps that need to be taken in order to get those things completed, as well as the people that are responsible for them. What you basically need to do is compile your tasks into bits that are easier to manage. Follow the plan closely, and use sharing software for collaboration with the teams.
Choose a furnished office space
If you decide to go for an office space that is already furnished, you will make your job a lot easier and take one thing off the list of what you should worry about. It’ll save you from some of the expenses and arrangements. Every serviced office space is basically ready for you to move in, and you might want to have that as one of the most important reference points when looking for the right location. What you need to do before the move commences is make sure that all the office furniture is in good shape. In the case that anything needs a replacement, make sure that you take care of that before the moving day comes. Choosing the right kind of furniture is a very important part of the office comfort and something that shouldn’t be taken lightly.
Check with communications service providers
Before you move your offices, you need to make sure that all communication services, including the internet, software, electricity, phone, and the like, are properly installed and working. It would certainly turn into complete chaos if your employees arrived on their first day of work in the new office, and find themselves unable to make use of these services. Every communication and power line needs to be installed and tested out a week before the moving day comes so that you are prepared for work in time.
Store the items during the move
You might have to think about where you are going to store some of your items during the move, as you might not be able to take everything in one go. This is why renting a self storage space may be necessary. Find a quality company that offers this kind of service, and book the storage space at least a week or two before the actual move. This is a great solution for making sure that all your items are in a safe spot and that they won’t sustain any unwanted damage.
Set a timing and a deadline
It is important that you choose the right timing for your move. It all depends on how flexible you are with moving dates, but if you can, you will want to consider booking your move for a time that isn’t as busy and hectic. You also need to keep in mind that your business is still functioning while you are on the move. Therefore, you need to let your clients and business partners know all about your plans. Having a deadline is good, because it makes sure that the move is done efficiently. It leaves no space for procrastination and putting work off for tomorrow. A deadline is motivational for both you and everyone involved in the process.
In summation
Relocating your offices can be a daunting task if you don’t plan it out properly. Find the right timing, and set deadlines to make it easier. If you follow your moving checklist closely and inform everyone about what their responsibilities are, it can be a much easier thing to do.